If you’re scrupulous about using storage only when it’s needed and making sure to spin it down when it’s not, then you’ll not only avoid waste in your production system, but you’ll also avoid backing up data you don’t need (at all let alone in production) and hence save costs there too.Ĥ. This will inform your Recovery Time Objective and hence what sort of storage you use for your business data backups, of which there should usually be two. If you know how urgently your data is needed, then you’ll know what sort of storage it needs in production. In the world of the cloud, you pay for exactly what you use for exactly as long as you use it. In the world of data centers, you buy storage once and use it as you see fit. The better you manage your storage the better you can manage your costs That being so, you want to identify if it’s being used and if it’s not, then think carefully about whether or not you need to keep it.ģ.
You may have a lot of data that falls outside of either of these categories, but you would still very much like to keep it confidential.
Remember, that, for the most part, the law only concerns itself with how you protect other people’s data, including the data which may be requested of you by law enforcers such as regulators. Again, keeping track of this can go a long way toward reducing storage costs and it can also lower security risks. Legally, you do not need to take any special measures with general data, but in practice, it makes sense to track what is actively being used and what isn’t. This is mainly to reduce storage costs, but it also improves security. In practice, it usually makes more sense to delete it. In principle, you can hold this after the compliance period has ended. Similarly, you need to be able to identify non-sensitive data that is needed for compliance purposes. You then need to be able to identify if it must then be stored for compliance (and if so when the compliance period ends and you must immediately delete it). To do that, you need to be able to identify when it is being used and when it falls dormant.
It is usually a legal requirement to delete sensitive data the moment it has ceased to be needed. You need to be able to track data through its life-cycle(s) ones which work under the same legal system as you and hence are answerable to the same courts.Ģ. Similarly, it’s highly advisable to stick to local IT services vendors, i.e.
It’s very much advisable to make sure that “somewhere” is local enough for you to have clear oversight of how it is being stored and managed. Your data may be accessed online but it will be kept on physical servers somewhere in the world. In practice, that’s very likely to be illegal and even if it isn’t, it’s likely to be more of a risk than the average SMB can handle. In the cloud you can, in theory, hold your data wherever you want and have any IT services vendor from anywhere in the world take care of it for you. Most SMBs will be either cloud-native or cloud-first, so both their “local” and “off-site” backups will be in a cloud. Such that are probably using the cloud to store an off-site data backup. Very few modern SMBs are likely to be running data centers at all, let alone using them as their core infrastructure. These days, the term “business data backups” generally translates as “cloud-to-cloud data backups”. Even with the cloud, it’s good to keep your data close to home What Do you Know About Business Data Backup?ġ.
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